Notice is hereby given that the sixty-eighth Annual General Meeting of the International Institute for Conservation of Historic and Artistic Works will be held at the Society of Antiquaries of London, Burlington House, Piccadilly, London W1J 0BE, on Monday 22nd January 2018 at 6.00 pm for the following purposes:
1. To receive and consider the Reports of the Council and the Auditors and the Financial Statements for the year ended 30 June 2017 (downloadable from this page of the IIC web-site (see attachments at the foot of this page ).
2. To re-appoint Kingston Smith as Auditors to The Institute and to authorise the Council to fix their remuneration for the ensuing year.
3. To consider and if thought fit to pass a Special Resolution THAT the Articles of Association produced to the meeting and signed by the Chairman for the purposes of identification be approved and adopted as the new Articles of Association of the Company in substitution for, and to the exclusion of, the existing Articles of Association (the Articles of Association in their current form and with the proposed changes are downloadable from this page of the IIC web-site (see attachments at the foot of this page).
4. To elect one Vice-President
5. To elect a Director of Publications
6. To elect a Director of Membership
7. To elect three Ordinary Members of the Council
8. To transact any ordinary business of The Institute
By Order of the Council
Jo Kirby Atkinson
18 December 2017
This notice has been by post and by e-mail as appropriate to all eligible members as advised.
Explanatory Note to Special Resolution 3:
A copy of the amended articles, marked to show changes against the previous version, is available to view from the foot of this page. In summary, the changes provide to institute the post of the Director of Membership, to reduce the number of posts of Vice-President to three in number and to formalise and enhance the co-option as well as election of members to Council. Any other amendments are consequential or clarificatory.
Voting at the AGM
Honorary Fellows, Fellows and Individual Members in good standing are able to vote at the AGM either in person at the meeting or by using the form posted to all eligible members; this ballot form may also be downloaded from attachments at the foot of this web page.
Please note that due to a printing error the voting line on the pink ballot form (sent to members postally) for item 6 was incorrectly worded. This read as follows:
6. Election of Director of Membership of:
(and not Amber Kerr, who is standing for election as a Vice-President under item 4.)
We apologise for this error and ask that you use the revised ballot form with the correct details downloadable from this web page in your voting.
Please only use this revised ballot form when you send in your votes. If you have already sent in a pink ballot form please do not send in a second form. Where a pink ballot form has been sent in the vote so submitted will still be recorded but not for item 6 as above.
This does not invalidate your other votes for members of Council at the 2018 Annual General Meeting or other votes at this meeting, nor the meeting itself.
Attending the 2018 Annual General Meeting
If you are planning to attend the 2018 AGM it would be helpful if you could notify the IIC office in advance by e-mail to email@example.com . If you intend to vote in person at the AGM you should not, of course, make use of the postal or proxy voting form as well.
For postal voting and proxy votes the form can be returned by post to IIC, 3, Birdcage Walk, London SW1H, 9JJ, UK, by fax to +44 20 7799 4961 (020 7799 4961 within the UK) or may be scanned by the voter and sent by email to
firstname.lastname@example.org . Please remember that votes and proxy votes must reach IIC 48 working hours before the meeting, that is, by 5.00 pm on Thursday 18th January at the latest; votes and proxies received after then will not be counted.
Individual Fellows, Fellows and Honorary Fellows may appoint a proxy to exercise all or any of their rights to attend and to speak and vote at the AGM. In the absence of instructions, the person appointed proxy may vote or refrain from voting as he or she thinks fit on the specified resolutions and, unless instructed otherwise, the person appointed proxy may also vote or refrain from voting as he or she thinks fit on any other business (including amendments to resolutions) which may properly come before the meeting
Candidates for Election
David Saunders will be resigning as a Vice-President at the meeting and standing for election as the inaugural Director of Membership; Joyce Townsend will be standing for re-election as Director of Publications; a total of three places as Ordinary members of Council are available for ballot. Amber Kerr is retiring at the end of her second three-year term as an Ordinary Member of Council and is standing for election as a Vice-President. There are four candidates for the three places as an Ordinary Member of Council: Steven Koob and Tom Learner are standing for re-election and Rachel Sabino and Roger Groves are standing for election as an Ordinary member of Council for the first time.
Their manifestos are printed below:
It has been an honor to serve as an elected ordinary Member to the IIC General Council for two consecutive terms, and it is with great respect for this organization that I now stand for election as Vice-President. It has been rewarding to be a part of the new initiatives the IIC is undertaking to address the sustainability of the organization, and to developing new programs designed to serve our membership and promote growth, while invigorating the programs and publications we hold as core values. The strategic objectives for the new branding of the IIC revitalize our organization's identity while identifying our strengths and weaknesses so we may focus our resources more effectively.
My dedicated roles in the IIC include serving as chair for the IIC Point of the Matter Dialogues, as Social Media Editor, and as administrator of the IIC Facebook and Twitter pages, as well as advisor to the IIC Student Posters Committee. In collaboration with co-chair Rebecca Rushfield, we organized the first sponsored dialogue outside an IIC Congress or AGM. "Viral Images" was held at the MET in New York City this past February, and as chairs we are excited to continue our work to expand the topics of our future dialogues, as well as promote collaborative programs with other cultural heritage organizations.
As a contributing member of the IIC Web Team, I advised on the redesign of the IIC Webpage, collaborated with council members to promote new forms of outreach and engagement with members, and supported new initiatives for expanding our presence through social media programming and webcasts. The IIC continues to grow in these platforms and the creativity of the members on this innovative team is commendable.
The dedication of all those who volunteer and commit their time to support the IIC is inspirational, and is it the enthusiasm and dedication of working alongside such individuals which motivates me to do more. I am excited about the new directions we are moving towards as an organization, and as a Fellow I believe the IIC is uniquely poised to be an informative and reliable resource in the field of conservation and in the greater global community in which we live and work.
If elected to the position of Vice President, I will continue to dedicate myself to our core objectives as an organization while encouraging our expansion in new directions of sustainability, education, and global outreach.
My longstanding commitment to the dissemination of research results to the wider heritage community led me to stand as IC’s Director of Publications in 2009, and I should like to stand now for another term of three years, to continue the process. When I became IIC’s second Director of Publications in 2009, most conservation journals were published in print only, while academic scientists were already used to the advantages of online publication: faster sharing of new findings and easier processes for locating such publications, accessible from any location with an internet connection. Today IIC’s publications share these advantages, the out-of-print earlier publications can all be accessed online, and also exist in printed form as they always have, thanks to the fostering and continuous development of a relationship with IIC’s publishing partner Taylor and Francis Routledge. IIC now has a greater number of members involved with editing and sharing knowledge and practice than ever before, and I hope continue of this trend, to emphasise knowledge capture and knowledge transfer, and to work with the publishing and editorial teams more closely too.
In addition to working with the publishing partner and IIC’s hard-working editors of Studies in Conservation, I have created a framework for the long-term access online of all IIC’s past congresses, a more flexible format for the journal, itself, and am working continually to offer alternative avenues for communicating the research, scholarship, and practical knowledge that underpins all aspects of the conservation and preservation of cultural heritage. For example, I was a key organiser for IICs first professional development seminar on copyright and its implications for practitioners and authors. I have also worked on preservation policies and practice for IIC’s published output, and brought IIC’s publications onto a more realistic financial basis. I would like to concentrate in the next three years on maintaining and improving IIC’s publications for readers and users worldwide, and on IIC publications that respond to and offer guidance in areas of current concern to the heritage community. For this I would welcome involvement from members as well as my fellow officers and editors of IIC.
Over the last few years, while serving as vice president, I have been looking at how we can retain and attract new members. To date I have focused largely on the process of introducing a more equitable membership structure that makes IIC membership affordable in less affluent nations. Over the last six months, more robust systems for encouraging and tracking membership renewal have been introduced. I was co-opted as Director of Membership during 2017 and am seeking election to this role by members and fellows at the 2018 AGM.
I am willing and very interested in being re-elected as an ordinary member of the IIC Council. I was elected in 2015 and have served on the Council through 2017.
I have been a member of IIC since 1979, and was elected to fellowship in 1991. I have been very active in IIC, attending 11 Congresses since 1984, and presenting papers (individually, or co-authoring) at 7 of those. I have published widely in the field, including articles in Studies in Conservation, and I have also been an associate editor of Studies since 2012. I have actively recruited and supported new Fellows, and will continue to promote an active and growing professional membership.
As an active member of the IIC Council I have strongly contributed to the IIC organization, by helping to increase membership, assist in promoting the conservation field, and reviewing IIC’s conservation awards, as well as assisting with other needs and duties as required. I have also been a very active conservation educator, and in 2014 was presented with the Sheldon and Caroline Keck Award of the American Institute for Conservation of Historic and Artistic Works. I can certainly help in promoting educational opportunities and disciplines. I also received AIC Honorary Membership in 2017.
I am willing to travel to London for the IIC board Meetings, as well as other venues, including the international congresses. I am currently Chief Conservator at The Corning Museum of Glass, and the museum supports me in this contribution to the conservation field.
I have worked at the Getty Conservation Institute (GCI) in Los Angeles for almost eleven years, first in establishing its Modern and Contemporary Art Research Initiative, and – since January 2014 – as Head of Science. In this role, I oversee all scientific research being undertaken by the Institute, and develop and implement projects that advance conservation practice in the visual arts. Prior to my time at the GCI, I was a Senior Conservation Scientist at the Tate in London, where I worked for 14 years. I have a PhD in chemistry (University of London, 1997), and a Diploma in conservation of easel paintings (Courtauld Institute of Art, London, 1991). I have been a member of IIC since 1988, when I was starting out on my conservation journey at the Courtauld, and strongly remember the impact that Studies in Conservation and – in particular - the 1990 Brussels Congress “Cleaning, Retouching and Coatings” had on my career. I have remained closely tied to IIC ever since, and thoroughly enjoyed serving on the Technical Committee for Reviews in Conservation from its inception until the publication was wrapped into Studies in 2010.
In my first term on the IIC Council, I was most engaged with the organization of 2016 IIC Congress, Saving the Now: Crossing Boundaries to Conserve Contemporary Culture, held in Los Angeles on the conservation issues of contemporary works of art. I served on both the Technical Committee, and the Local Organization Committee for the Congress, and also bridged the gap between the IIC and INCCA, on who’s Steering Committee I also sit. I was very pleased with the outcome - it was a congress that was suitably International in its scope and outlook, it explored diverse approaches to ethics, values and conservation practice, and highlighted all kinds of overlaps between disciplines, geographic regions and cultures.
I am now seeking a second term on the IIC Council. In addition to sitting on the Technical Committee for the 2018 Congress in Torino, I am also ready to participate on the newly-formed Membership committee, set up to explore ways to increase IIC membership back to previous levels.
The heritage sector is confronted by a number of formidable challenges, pressures, and complexities in today’s political and social climate, squeezed ever more for resources while at the same time becoming relentlessly commodified. As this way of thinking spreads globally, there is a real possibility that this particular “business model” of cultural preservation will take hold in emerging markets. The importance of conservation at this juncture is thus more crucial than ever and requires leadership that is dynamic and multivariate in its outlook and approach. Toward this end, IIC is a body whose mission and actions I deeply respect. I have been a member for the past 17 years and, compelled by a sense of duty towards this overarching sense of purpose, would very much like to contribute to its important work as a member of Council. In so doing I hope to give back to a field that has granted me innumerable privileges.
By this point in my career, I believe I have valuable experience, skills and insights to offer. I have been a practicing conservator in England, Switzerland and the United States. Against those different backdrops, I have not only worked in museums and cultural institutions but have also maintained private practices. I am a vocal proponent of traditional bench conservation but have spent the past six years at the Art Institute of Chicago actively involved in research, technical study and publication. My varied background therefore gives me a broad lens through which to view the field and provides me with a unique voice with which I hope to be of service in advancing the profession both internally and externally. I am receptive to any tasks or objectives with which I may be charged as a Council member but feel particularly passionate about any efforts and initiatives that might: help meet these new challenges by promoting fluency in management and business concepts among conservation professionals; support young people who have taken the decision to embark upon the demanding path to entry in the field; and ensure that private sector concerns are represented within IIC.
Dr Roger Groves is a faculty member at Delft University of Technology, The Netherlands in the Department of Aerospace Structures and Materials. He is also a Visiting Researcher at the Rijksmuseum Amsterdam. At Delft, Dr Groves heads a group of 15 post-doctoral and PhD researchers developing instrumentation to diagnose and characterise damage in structures and to monitor the aging and degradation of materials. His expertise includes holography, optical coherence tomography, spectral imaging, fibre optic sensors and ultrasonic testing. These techniques are applied in engineering and heritage science projects.
In 2004, Dr Groves began developing instrumentation for conservation in the European Project Multiencode while working at the University of Stuttgart, Germany. He used the optical technique of shearography to diagnose structural damage in canvas and panel paintings while viewing through the paint layers. After moving to TU Delft in 2008, he continued his research in the nationally funded NWO Climate4Wood project which investigated structural damage in the panel painting and furniture collections of the Rijksmuseum, Amsterdam, and developed data processing algorithms for spectral imaging in the European project Syddarta,. Currently he leads the national NWO/NICAS Gilt Leather project investigating structural and material degradation of wall hangings and participates in the NICAS Drawing out Rembrandt project, studying the degradation of ink drawings.
Dr Groves has many years of experience as an active committee member in the UK and internationally. He currently is a member of the Institute of Physics Groups Committee which meets in London, and was previously a member of the SPIE Scholarship Committee and the IOP Optical Group Committee. He was the chair of the international Photomechanics Conference in Delft in 2015 and has chaired the Optical Metrology Conference series in the UK since 2011. Earlier in 2017, he was appointed to chair of the SPIE Optics for Arts, Architecture and Archaeology conference in Munich in 2019.
As a member of the IIC Council, he would focus on promoting good governance in line with UK charity trustee law, promoting heritage science to support the solving of real problems in conservation and support the dissemination of knowledge through meetings and publications.
AGM Talk and Reception
After the formal business of the IIC Annual General Meeting is concluded, the meeting will be opened to the public and we will be holding the annual AGM Talk. This will be followed by a reception.
There will be a panel discussion to consider the establishment of IIC special interest topic groups (SITGs). Following a survey of IIC Fellows, it is proposed that these will not relate to a specific speciality or discipline, but will instead offer cross-disciplinary collaboration on a range of topics. Results of this survey will be presented and we will be seeking feedback from IIC members on your views of this initiative. We hope that the establishment of SITGs will engage members, attract new members, foster cross-disciplinary projects for research and global response, and provide greater accessibility to information through publications.
Following this, there will also be a short presentation from the Palace Museum Beijing about the Museum, its Hospital for Conservation and about the IIC international Training Centre for Conservation and conservation issues in the rapidly growing heritage profession in China.