Guidelines for contributors

The International Institution for Conservation (IIC) launched a new full-colour conservation newspaper News in Conservation in the summer of 2007 and a digital-only version in 2011. Published six times a year (in February, April, June, August, October and December) and freely available in PDF format with links to the IIC and other websites, to members and non-members alike through the IIC website, News in Conservation aims to provide a place where IIC members as well as the international conservation community, can share opinions, news and information. It contains news from the IIC Council and regional groups, conference listings and notices ... but it also has a mixture of news stories, features, interviews and other articles relating to all aspects of conservation in every issue. In coming years, it will be regularly reformatted to increase its availability across evolving media and networks. The content of News in Conservation is also made available through Facebook and Twitter feeds. These social media are also used by IIC for very time-sensitive information and breaking news.

The following guidelines are provided to help you in the preparation of your article, and to ensure smooth progress through the editorial and production processes. It is essential that all authors prepare their material in accordance with these notes.

Important dates

Each issue will be produced within a tight timeframe, so it is important that you make a note of the deadlines below. Articles received after the editorial deadline for an issue may not be considered for that issue.
1 July Editorial deadline for August issue
1 August published
1 September Editorial deadline for October issue
1 October published
1 November Editorial deadline for December issue
1 December published
1 January Editorial deadline for February issue
1 February published
1 March Editorial deadline for April issue
1 April published
1 May Editorial deadline for June issue
1 June published
Please ensure that you have sent all material relating to an article to the Editor, Barbara Borghese, at news@iiconservation.org by the editorial deadline for the issue in which you hope to publish the article. The short production schedules mean that we are not able to send authors proofs for correction. Articles may be cut for reasons of space, but every effort will be made to preserve the sense of the original. Please be aware that the publication of your article may be postponed to a different issue, unless it is time-sensitive – priority might be given to breaking news and more time-sensitive items.

Article content

We welcome submissions of news stories, features about conservation projects, 'stand-alone' pictures and photographs, articles about issues in conservation, debate, comments and opinions, diaries, open letters, correspondence about previous articles, and more light-hearted matter (such as cartoons, amusing photographs, anecdotes and similar material).

There are no fixed guidelines governing the length of articles, but some typical word-counts for different types of article are given below:
Long news stories: up to 600 words long, with one or two photographs.
Short news stories: up to 300 words long with one photograph
Main feature: up to 1500 words long with three or four photographs
Shorter feature: up to 1000 words long with one or two photographs •
'Snippets' of news, information, notices, reminders, etc.: up to 150 words long, with or
without photographs.

If you need further advice about the length or shape of your proposed article, please contact the Editor.
News in Conservation is intended to be an informal counterpoint to Studies in Conservation, so humorous, provocative or opinionated submissions are welcomed, even if they have seldom been received to date. We also hope to stimulate debate and the lively exchange of ideas within the newspaper. However, material which is malicious, libellous or deliberately misleading, or which plagiarises other work, or brings the IIC into disrepute, will not be considered for publication. The Editor reserves the right to amend or reject completely articles which are held to be damaging in tone or content, or which single out an individual or group of people for attack.
It is also strongly recommended that the content of articles adheres to the ICOM-CC Code of Ethics, which can be found online at: http://icom-cc.icom.museum/About/DefinitionOfProfession/
The author is solely responsible for ensuring the factual accuracy of an article. In every issue of the newspaper, the following disclaimer will be published:
“Whilst every effort is made to ensure accuracy, the Newspaper Editor and the IIC can accept no responsibility for the content published in this newspaper. The opinions stated in individual articles belong to the author(s) and do not necessarily reflect those of the IIC, its officers or Council. The authors accept all responsibility for the factual accuracy of their articles.”

Article preparation

Text

All articles should be written in English. UK or US spellings may be used, but their use should be consistent within a single article. For UK English, authors should refer to the Shorter Oxford English Dictionary if in doubt; for American English use Webster’s New Collegiate Dictionary.
Please do not let anxiety about writing 'correct' English stop you from submitting an article! The newspaper is intended to be more relaxed and informal than the IIC's academic journals, so try to keep your language straightforward and to avoid jargon, where possible. The Editor can offer assistance with spelling, grammar and the use of English. The Editor will check all articles for spelling, punctuation and grammar, and may make changes as appropriate.
Acronyms and abbreviations must be spelled out in full the first time that they are used, e.g., ‘Canadian Conservation Institute (CCI)’ or ‘Fourier transform infrared (FTIR)’. Thereafter, the acronym only can be given.

Images

Images must be sent separately from the text, and in one of the following formats: TIFF (.tif, .tiff), JPEG (.jpg or .jpeg), PNG (.png) or GIF (.gif). Photographs should preferably be sent as TIFF or JPEG files, while line drawings and diagrams may sent as GIF or PNG files. Do not compress your images before sending them because the reduction in quality may make them unsuitable.
All digital photographs should be supplied at a minimum resolution of 300dpi and should be at least 80mm wide. If possible, please ensure when taking the photograph that the camera is on its highest quality setting. Low quality small images are not suitable for reproduction.
Please supply a caption for each photograph or figure. Captions should be of an appropriate size for the illustration when reduced on the page. The end result should be around 8–9 pt, so bear this in mind when labelling.
It is the author’s responsibility to obtain permission to reproduce the image in PDF format on the world-wide web, to provide a credit line if needed for copyright, and to credit the photographer as necessary.
If you need further advice about technical matters relating to illustrations, please contact the Editor.

Submission of articles

Articles and images may be submitted by e-mail to news@iiconservation.org or - exceptionally - by post to the editor at:
Barbara Borghese
c/o IIC
3 Birdcage Walk
Westminster
London
SW1H 9JJ

A short (40 word) biography of the author is required for feature articles and some news articles. A small (passport-sized) photograph of the author would also be welcomed for inclusion at the bottom of an article!

Permissions and copyright

It is the author’s responsibility to obtain permission to reproduce material protected by copyright, such as images of artifacts and artworks. This includes extracts from published sources of text of more than a few lines, as well as published tables and illustrations. Please ensure that you have permission to reproduce any images in your paper, and photographic credits when you submit your article, including any specific wording or credit line required by the copyright holder(s) or the source of the image.