The International Institute for Conservation of Historic and Artistic Works
Annual General Meeting 2021
Notice is hereby given that the 71st Annual General Meeting (AGM) of the International Institute for Conservation of Historic and Artistic Works will be held online via Zoom on Monday 19 April 2021 at 7.00 pm (BST).
You will be asked to consider and vote on the resolutions below. Resolutions 1 and 2 will be proposed as ordinary resolutions.
- To receive and consider the Annual Reports of the Council and the Auditors and the Financial Statements for the year ended 30 June 2020 (downloadable from the footer of this page of the IIC web-site).
- To appoint Sayer Vincent as Auditors to The Institute and to authorise the Council to fix their remuneration for the ensuing year.
The meeting will also transact any ordinary business of The Institute and will include a special Honorary Fellowship award to Joyce Hill Stoner.
By Order of the Council
23rd March 2021
This notice was sent to all eligible members on 23rd March 2021 by email with information on how to register to attend the AGM online.
Important Note to the AGM:
There are no elections or special resolutions proposed to the Articles of Association at this forthcoming AGM. Members approved changes to the Articles of Association at an Extraordinary General Meeting (EGM) on 14 December 2020 in order to provide for online and hybrid meetings;these can be viewed together with the minutes of the AGM in January 2020 on the IIC website here: Core documents | International Institute for Conservation of Historic and Artistic Works (iiconservation.org)
If you wish to register to attend the AGM please contact the IIC Office firstname.lastname@example.org .
Voting at the AGM
Honorary Fellows, Fellows, Individual and Early Career Members of IIC in good standing (that is, having paid their IIC membership fee for 2020- 2021) are able to vote at the AGM.
There are three ways you can vote:
- in person at the online meeting - eligible members will receive a link to sign up by email (please contact email@example.com if you are an Early Career, Individual, Fellow or Honorary Fellow member for 2020 - 21 but have not received an email).
- logging into your IIC member account online and visiting this link , which is live, and can be used for voting in advance, until 7pm (London time BST) Thursday 15 April 2021.
- using the pdf form at the foot of this page, which you can then complete and send to the IIC office by email.
If you intend to vote at the AGM on 19 April 2021 you should not, of course, make use of the online ballot or proxy voting form in advance and if you use the online ballot please do not send or email in a scanned ballot form.
Early Career Members, Individual Members, Fellows and Honorary Fellows may appoint a proxy to exercise all or any of their rights to attend and to speak and vote at the AGM. The proxy form can be downloaded here.
Forms can be signed digitally or printed and scanned by the voter if preferred and sent by email to firstname.lastname@example.org. Please remember that votes and proxy votes must reach IIC 48 working hours before the meeting, that is, by 7.00 pm (London time - BST) on Thursday 15 April 2021 at the latest; votes and proxies received after then will not be counted.
Completion of a proxy card or voting online will not prevent you from attending and voting online at the AGM. If you appoint a proxy or vote online, and then decide to attend the AGM and vote there, then the vote at the AGM will override the proxy vote or online vote.
AGM Talk by Dr Jenny Newell
After the formal business is concluded and a short break, we will be holding the Annual AGM Talk Online at 8pm (BST). This will form a separate event to the AGM open to all, registration to attend the AGM talk online is required here.
Reaching Carbon Neutral at the Australian Museum and the Role of Conservators
As the world approaches COP26 in Glasgow in November 2021, it is appropriate that we have as our guest speaker at the AGM Dr Jenny Newell from the Australian Museum in Sydney to talk about the Museum’s journey to a carbon neutral position.
The Australian Museum is the first natural history museum in Australia to receive the Australian Federal Government’s Climate Active certification and is a Carbon Neutral organisation. As part of the AM’s commitment to improving community understanding of climate change, the AM overcame the challenges of its historic buildings and worked internally to reduce its carbon footprint. A key part of this has been reducing energy use working to the AICCM Environmental Guidelines for Australian Cultural Heritage Collections, which themselves were a direct result of the IIC / ICOM CC 2014 Environmental Guidelines. The implementation of the Australian Museum’s Sustainability Action Plan has reduced green-house gas emissions and together with three strategic carbon offset programs the AM is proudly carbon neutral. Future goals include converting electricity to a renewable energy supply and ultimately being carbon positive.
Jenny Newell is Manager, Climate Change Projects (Engagement, Exhibitions and Cultural Connection) at the Australian Museum. Jenny works on the cultural dimensions of climate change, focusing on communities in Australia and the Pacific. She aims to increase engagement in environmental stewardship through the medium of museums. With a background in environmental history, Jenny has worked with Pacific communities and collections at the British Museum, National Museum of Australia, the American Museum of Natural History (New York) and the Australian Museum to amplify voices on climate change for broad audiences. Jenny convenes the Museums & Climate Change Network and is a member of the International Council of Museums’ Working Group for Sustainability.
Registration for the AGM Talk
Further details for registering can be found here.